Executive Secretary

Data Direct

Company: Data Direct

Position: Executive Secretary Receptionist

Experience: 8 – 10 years

Salary: AED 8000 – 10,000

Location: Dubai

Visa Status: Any

Roles and Responsibilities: Sits in Reception and serves visitors by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrival, directs visitors by maintaining employee and department directories. Maintains security by following procedures, monitoring logbook, and issuing visitor badges. Manage and Execute a broad variety of administrative tasks for the CEO. Excellent communication skills, verbal and written; producing accurate letters and reports, spread sheets and meeting materials; presentations, agendas and minutes. Exceptional skills in data storage and retrieval along with expertise in the digital filing. Plan, coordinate and manage CEO’s schedule, acting as a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office. Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately accordingly to his calendar and Inbox management. Managing an extremely active calendar of appointments for the CEO. Completing travel/other expense claims and reports. Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel related meetings. Coordinating end to end VISA requirements for various countries across the globe (including Visa pre-requisites, documentation, visa fee payments and appointments).¬†Coordinating corporate events.

Closing date: July 15, 2021

To apply for this job email your details to career@datadirect.ae